PRE-CONSTRUCTION SAFETY BRIEFING
Contractual Requirements – The prime contractor will implement a safety program meeting the requirements of U.S. Army Corps of Engineers (USACE) EM 385-1-1 ‘Safety and Health Requirements Manual’ dated 3 November 2003 and FAR Clause 52.236-13 ‘Accident Prevention’ unless otherwise stated in the contract.
EM 385-1-1 ‘Safety and Health Requirements Manual’ – EM 385-1-1 prescribes the safety and health requirements for all USACE activities and operations. The prime and subcontractor will find the manual a valuable reference tool in understanding and complying with safety regulations.
Imminent Danger Situations – The Contracting Officer’s Representative (COR) or his/her designated representative can immediately stop work when an employee is deemed to be in imminent danger of serious injury or loss of life.
Accident Prevention Plan (APP) – The prime contractor will prepare an APP in accordance with Appendix A of EM 385-1-1 and have it accepted by the government’s designated authority (GDA) prior to the start of work. A fillable version is located on the Safety Office SharePoint (see ‘Minimum Basic Outline for Accident Prevention Plan’ at Regulations and SOPs) or the prime contractor can turn-in a site-specific plan of their own. The APP will be available at all times on the project site.
Activity Hazard Analysis (AHA) – An AHA is required for each work activity and will be accepted by the GDA before any work on the activity begins. A fillable version is located on the Safety Office SharePoint (see ‘Sample Template AHA’ at Safety Forms and Reports). AHAs will be reviewed at preparatory and initial control phase meetings.
Accident Reporting Policy – The prime contractor will be given a copy of the AED Accident Reporting Policy (see Safety Office SharePoint – ‘AED Accident Reporting Policy’ at Regulations and SOPs) and instructed to follow its requirements.
Project Bulletin Board – The prime contractor will erect and maintain a safety and health bulletin board in an area commonly accessed by workers and in clear view of on-site workers. The board will be protected against the elements and unauthorized removal, and contain the items listed on page 2 of EM 385-1-1.
Personal Protective Equipment (PPE) – The use of PPE applies to everyone on site including supervisors and visitors. Hard hats, long pants, short-sleeve shirts, and leather or other protective work shoes or boots (no open-toed sandals) will be worn. Safety glasses, hearing protection, gloves, and reflective vests should be listed on the AHA and worn when required. Workers will receive documented training on the use of PPE.
Site Safety and Health Officer – The prime contractor will employ a competent person at each project site to act as the Site Safety and Health Officer (SSHO) (this can be a collateral duty unless otherwise specified in the contract). A copy of the SSHO’s resume to include experience and training will be submitted as part of the APP. The SSHO will be on site at all times while work is in progress.
Competent Person – The name of the competent person for each work activity (i.e. excavations, scaffolding, fall protection, ect.) will be identified and their name affixed to the appropriate AHA. Proof of competency will be submitted as part of the APP.
Safety Meetings – Safety meetings for employees (weekly) and supervisors (monthly) will be conducted and documented. Prime and subcontractor workers will attend. Employee meetings will be led by the site safety officer or a supervisor/foreman while supervisory meetings will be handled by the owner or project manager. The COR will be informed of all scheduled meetings in advance and be invited to attend.
Safety Inspections – Daily project-site inspections will be performed by workers and the prime contractor’s quality control (QC) person while periodic inspections will be conducted by the project manager, site safety and health officer, or supervisor/foreman. A deficiency tracking similar to the one on page 7 of EM 385-1-1 will be established and all inspections documented in the QC report.
First-aid/CPR – If a medical facility or physician isn’t accessible within five minutes of an injury to a group of two or more employees for the treatment of injuries at least two or more employees on each shift will be qualified to administer first-aid and CPR. Names and copies of credentials will be submitted as part of the APP.
First-aid Kits – First-aid kits will be available on the project site and contain latex gloves, one pocket mouth piece or CPR barrier, and those items listed on page 31 in Table 3-1 of EM 385-1-1.
Seatbelts and Vehicle Speed - Seat belts will be worn and speed limits obeyed when prime and subcontractor employees are working on a Forward Operating Base (FOB).
Ladders – Job-made ladders will comply with ANSI Standard A14.4 (see Safety Office SharePoint – ANZI Standard A14.4 – Regulations and SOPs). Ladders will be without defects, secured to prevent slippage, and extend 3’ past the landing. Step ladders will not exceed 20’ in length and have a metal spreader bar or locking device (no ropes or chains) to hold front and back sections in an open position.
Excavations – Excavations over 5’ in height will be protected by sloping (maximum slope 34 degrees), benching, shoring, or shielding. Excavations over 4’ in height will be provided with stairs, ladders, or ramps so no more than 25’ of lateral travel is required. Ramps used by workers to cross excavations will be a minimum of 4’ wide and provided with guardrails. Spoil will be placed at least 2’ away from the excavation’s edge.
Scaffolds – Scaffolds will be plumb and level, and bear on base-plates upon mudsills (a good-sized piece of wood - no thin wood pieces, rocks, or brick). Standard guardrails (mid-rail, top-rail, and minimum 4” toe-boards) will be provided on all open sides. Working levels will be fully-planked with planks secured by one of three methods: rope or wire, cleats, or overlapping of planks where each plank extends a minimum of 12” over the support. A ladder will be used to access the scaffold.